Administrative Assistant

The City of Chandler Police Department, Communications Division is currently seeking qualified individuals interested in joining our team as the Administrative Assistant.  

This position provides administrative support duties for assigned staff including items such as data entry processing, materials, tracking information, creating requisitions and processing invoices and payments, maintaining calendars, making travel arrangements, answering and directing phone calls, providing information to the public, and processing work orders.  This is a regular full-time, non-exempt hourly position with benefits.  The anticipated work schedule for this position is a 4/10 or 5/8 schedule dependent on Division needs.  The position is subject to a six (6) month probationary period.

Why work for Chandler?

• Diverse and inclusive environment
• Up to 8 hours paid time off annually to volunteer in the community
• Dress code is business casual
• 3 medical plans to choose from along with dental and vision coverage
• Accrue 122 hours paid vacation in your first year, eligible for use immediately following accrual
• Accrue 96 hours paid sick leave in your first year, eligible for use immediately following accrual
• 12 paid holidays per year, plus Winter Break at the end of the year
• Become part of the Arizona State Retirement System with a 100% city contribution match
• City contributions of 1% gross wages per pay period to deferred compensation upon employee contribution
• Robust Employee Wellness program with $350 incentive
• Professional development opportunities
• Tuition reimbursement up to $5,250 annually
• Free Tumbleweed Recreation Center membership

Who we are

The City of Chandler Police Department, consisting of 348 sworn officers and 192 civilians, serves a growing population of approximately 290,000 residents.  The organization is divided into three main divisions, one bureau, and many sections/units.   The Patrol Operations Division three precincts, 1) Main Station - Downtown & North Chandler, 2) Desert Breeze - West Chandler, and 3) Chandler Heights - South Chandler, work in concert with the Criminal Investigations Bureau, Operational Support Bureau, and Professional Services Division to meet the needs of the community.  The members of the Chandler Police Department are dedicated to the advancement of community policing and the development of a partnership with our citizens.  Our mission is, “To maintain a safe, vibrant community through meaningful engagement and continuous organizational improvement.”  We are committed to being a world-class leader in law enforcement.  We will pursue and engage the best trained, equipped, and committed professionals who demonstrate the highest standards of performance and best policing practices in partnership with the community.

Who we are looking for

Our ideal Administrative Assistant candidate will have a passion for customer service, teamwork, and collaboration. We are looking for an individual who enjoys working in a fast-paced environment; and, when assigned to the Communications Division, the successful candidate must be able to do the following:

• When assigned to the Police Department this position researches investigations tracks cases and assignments.
• Issues and tracks specialized public safety equipment maintains associated records and files.
• Completes helpdesk tickets related to assigned programs may serve as administrator or assign programs.
• Maintains data and information related to program and area assignment.
• Processes extra duty assignments.
• Assists with scheduling absent employee relief for sworn personnel 
• Creates acquisitions.
• Processes invoices payments and process work orders and requests.

To view the complete job description, please click here.

Minimum qualifications

• Must possess a High School or GED equivalency.
• Must have at least 2-years administrative support experience; or 
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
• Must be able to obtain a Department of Public Safety Level D Termination Operator Certification within 6-months of hire.

Desired qualifications

• Preferred applicants will possess at least 4-years administrative support experience
• Preferred applicants will have previous experience working in a law enforcement administrative environment as sworn or professional staff
• Preferred applicants will currently possess a DPS Level D Termination Operator Certificate

Supervision

Work is performed under the supervision of a division supervisor or manager. This position does not supervise others.

Application Process

• NeoGov Application
• Oral Board Interview
• Background Interview
• Drug and Alcohol Screen
• Interview with Chief of Police

This is a full-time, non-exempt position with benefits, with a 4/10 or 5/8 schedule dependent on Division needs.  A register of qualified candidates will be active for 6 months should another position become available.  

The City of Chandler will conduct a pre-employment background check as a condition of employment.  An offer of employment is contingent upon acceptable results.  All applicants hired will be required to be fingerprinted with successful results as a condition of continued employment.

Applicants for employment and volunteer opportunities should be aware of the City of Chandler’s policies concerning the use of drugs and alcohol.   These policies have not been altered by the passage of Proposition 207. The use of recreational marijuana is a violation of the city’s Drug Free Workplace Policy. Certain positions within the city are required to submit to a pre-employment drug test.  A positive result for drugs tested under the policy, including recreational marijuana, may be grounds for withdrawal of an offer of employment or volunteer opportunity.  The examination process may vary if determined necessary.

The City of Chandler is committed to Equal Opportunity and Reasonable Accommodation.